Lead - Secretarial/Senior Lead - Secretarial, 6 to 7 years in Pune

Job Description

• Duties and Responsibilities - 3. PRINCIPAL ACCOUNTABILITIES (Accountabilities associated with the job) (A) Meetings of Board and its Committees:
• Preparation of draft schedule of meetings considering the requirements of the entire group in coordination with other CS CFO and directors’ office;
• Conduct of meetings of the Board and its Committees;
• Drafting of agenda considering the observations of regulators legal requirements and that of various functions;
• Preparation of minutes of meetings in detail as per the expectations of regulators;
• Coordinating with Senior Management and other functional heads in understanding their requirements for board related matters and action points at Board level; and
• Attending to directors’ queries regarding meetings and agenda; (B) Towards Shareholders:
• Monitoring and coordinating with KFin with respect to following:  Service quality of KFin;  Service Standards of KFin;  Review of documentation sought from the shareholders;  And process improvements (C) ESOPs:
• Overseeing the implementation of ESOPs administration;\\
• Advising on legal aspects;
• Introducing process improvements (D) Shareholder Communication:
• Vetting of Annual report;
• And all major communications published in media etc;
• Benchmark disclosures with other companies (E) Advisory:
• Examine the legal provisions and advise the functions business and other stakeholders;
• Take lead in group CS meet with in bringing to the fore upcoming areas and burning issues; with suggestions; (F) People related:
• As and when mandate comes identify and shortlist suitable candidates for at entry and semi-entry levels.
• Hire CS trainees (G) Group related tasks:
• Assist in common practices and documentation to be aligned across the group.