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16 Jan 2023


Deputy Company Secretary


8-10 Years

Company Secretary, Compliance Management, Real Estate Fund, Companies Act, complaints, Company Law, Listing Agreement, SEBI

Job Description

Position: Deputy Company Secretary
Qualification: CS
Experience: 6 to 10 years
Location: Mumbai

Job description
1. To carry out all secretarial functions of the Flagship Company and its subsidiaries, Associates, Group Companies, JVs etc.
2. To oversee the periodical compliance (Annual/Half/Quarterly) of Flagship Company and its subsidiaries, Associates, Group Companies, JVs etc. including e-filing of various forms as applicable in certain cases with MCA.
3. To organize, monitor, administer and review the sub-ordinates/trainees work and finalization of the same.
4. To Prepare Board Meetings, EGM, AGMs etc, prepare notices, explanatory statement, attendance for meetings and circulate these due time, record and take minutes and get them signed as per compliance provision and maintain up to date minutes file of all Group Companies
5. To maintain, prepare and file annual returns, audited accounts, necessary documents, registers, reports etc. as required under the Companies Act. etc, and with all other authorities under various Acts, Rules and Regulations.
6. To maintain the Register of shareholders and monitor changes in their share ownership in the company.
7. To maintain and issue Equity / Preference shares as required on case to case basis
8. To maintain the Register of Charges and other Statutory Registers as required to be maintained under the Companies Act 2013
9. To execute various assignments like; Amalgamation, Merger, Buyback, Strike-off, Incorporation of New Company, Closure/Winding up of Company, Changer in Registered Address etc..
10. To maintain correspondence files and copies in soft form of previous years annual accounts, reports of companies and to ensure that details of the company held are up to date
11. To develop and oversee the company secretarial systems and ensure the company complies with all applicable provisions, as well as its legal and statutory implications and requirements thereon.
12. To ensure compliance and maintenance of the Company\'s Common Seal, Certificate of Incorporation and Memorandum and Articles of Association and copies of company forms which have been submitted to Registrars Office and display as may be required.
13. To ensure all stationery, letterheads and other relevant paper shows the correct name, registered address and company registration number.
14. To liaise with consultants, statutory authorities etc.as may be required.
15. To assist in Superannuation, Gratuity and Partnership Firms and Trusts matters.
16. To obtain & renew time to time DIN of all group companies directors (WEB KYC)
17. To maintained DSC Tracker and other Master tracker in relation to Authorizations issued by/to Directors in the form of Board Resolution/Letters
18. To assists in release of Title Search Certificate for Companies various projects by getting certification from PCS
19. To ensure compliance of all charges created and released within due time.
20. To keep intact Directors Information and do require compliance as require under the Companies Act 2013
21. To carry out various tasks as may be assigned from time to time by HODs in relation to Companies Compliance.

Required Candidate profile:
  • Excellent command over all aspects of Company Secretary and compliance matters.
  • Knowledge of Real Estate Central / State laws and regulations can be added advantage.
  • Excellent spoken and written English communication and presentation skills.
  • Enthusiastic, Self-motivated and a Team leader.

16 January 2023


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