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31 Jan 2023


Company Secretary, 10 to 12 years in Mumbai


10-12 Years

Company Secretary, Compliance, Companies Act, SEBI, LODR, Sop, Insider Trading, Stock Exchange, agenda

Job Description

Position: Company Secretary
Qualification: CS
Experience: 10 to 12 years
Location: Mumbai

Job Description:

Board, Committee Meeting and AGM 
  • Drafting Board Agenda, Audit Committee Agenda, Risk Management Committee Agenda, Corporate Social Responsibility Committee Agenda, Stakeholders’ Grievance Committee Agenda along with Agenda Notes and collation of data from functional heads, uploading agenda on Board App, sending hard/soft copy of Agenda to the Directors, Drafting Minutes of the Meeting and circulating the same to the Company Secretary within 5 days of conclusion of Meeting; 
  • Ensuring compliance of listed non-convertible debentures; 
  • Drafting of Annual Report (Corporate Governance Report, Notice of AGM, Annual Return, secretarial part of BRR) and Support for AGM including declaration of voting results, intimation of record date, newspaper publication, annual report submission to Stock Exchanges, evoting of promoters, co-ordination with Depository for e-voting facility; 
  • Fixing the various Board / Committee Meeting dates for next one year in advance in coordination with all the Directors. 
  • Keeping track of disclosure received from the Directors.
  • Coordination with various departments for obtaining omnibus approval to Related Party Transactions. 
  • Advising the management for various transactions from time to time including proposals relating to Corporate Actions such as Bonus / Right issue, Dividend payment etc. 
  • Overall arrangement for the Board, Committee Meetings including coordination with IT Team for VC and other technical issues.  
International Subsidiaries 
  • Drafting detailed Agenda for Meetings alongwith Agenda Notes. Collaborating with various departments for inputs on Agenda, and ensure timely submission of agenda and intimation of the same to the Directors. 
  • Drafting Minutes of Meeting and facilitate circulation of the same to directors concerned within agreed timelines. 
  • Support to compliance & accounting personnel engaged in handling International subsidiaries & JVs overseas. 
  • Ensure timely compliances & filings under applicable laws. 
  • Coordination with various Consultants for foreign companies. 
Monitoring Insider Trading Compliance 
  • Compliance of SEBI (Prohibition of Insider Trading) Regulations; 
  • Weekly monitoring of Insider Trading Reports received from RTA; 
  • Maintaining Structural Digital Database; 
  • Provide Pre-clearance for trade, Compliance Officer approval for trade, Stock Exchange filings, reporting of violations etc; 
  • Updation of Designated Persons List on NSDL and DP group mail id; 
  • Develop SOP related to Insider Trading; 
  • Provide training/awareness on SDD and developing a process to onboard DPs on SDD; 
  • Awareness through Mailers, Screensaver on laptops and notification of Starry; Ensuring compliance under SEBI LODR Regulations, Companies Act, Secretarial Standards 
  • Quarterly and Event Based compliance of SEBI LODR Regulations; 
  • Complying the requirement of Secretarial Standards; 
  • Filing of eforms within 15 days of event
Research & Analysis: 
  • Brief note on important amendment to be circulated with all concerned along with its impact on the Company on regular basis. 
  • Shall be responsible to circulate the comments on the draft legislation from time to time. 
Secretarial Support: 
  • Standard Operating Procedures (SOP’s) s to be drafted for process improvement; 
  • Provide relevant documentation to Auditors for Audit purpose etc; 
  • Update Statutory Registers; 
  • Such other work as may be assigned from time to time.

31 January 2023


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