Company Secretary - Compliance Officer, 10 to 15 years in Delhi

Job Description

• Report to the chairman and often liaise with board members.
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.Shall directly report to the Securities and Exchange Board of India, Stock Exchanges, Registrar of Companies, etc., and investors on the implementation of various clauses, rules, regulations and other directives of these authorities.
• Shall be responsible for filing the information in the CorpFiling system/ Electronic Data Information Filing and Retrieval (EDIFAR) System or any other platform as may be mandated by SEBI from time to time.
• Shall monitor the designated e-mail ID of the grievance redressal division which shall be exclusively maintained for the purpose of registering complaints by investors.
• Shall be co-coordinating the activities with Underwriters, Registrars, Bankers and other intermediaries.
• Ensure Adherence to all Board Procedures relating to resolutions concerning the IPO/FPO and ensuring the consent of the shareholders has been taken.
• Conformity with Articles of Association with the Securities Contracts (Regulation) Act, 1956 and other Compliance of various laws, rules and regulations relating to Issue of Capital and Disclosure Requirements. Applicable rules and regulations
• Compliance with Listing Conditions specified under SEBI Act, SCRA and the rules made there under and those specified by Stock Exchanges.
• Quarterly / annual / periodical compliances under listing agreement like shareholding pattern, corporate governance, various certification, public notice for Board meeting, AGM, etc.
• BSE, NSE, SEBI Compliances on their new online systems like SCORES, NEAPS, CORPFILINGS, etc.
• Due diligence as per RBI norms.
• Updating on refund account (IPO), dividend accounts balances.
• Dispatch of Annual Report to the Shareholders / Stock exchanges and any other authorities on request received.
• Organize Board Meetings, Committee Meetings, AGMs, EGMs as required under Companies Act involving issuance of notices, drafting agenda documents, recording minutes, keeping track of all action points of the meetings & taking appropriate/timely actions/steps. Coordination with Directors and Shareholders/representatives. Maintenance of all statutory registers, records and other documents.

• Good communication, multi-tasking, and organizational skills.
• Someone who loves problem-solving and does not settle for any solution, but strives to find a better one.
• Candidate should have good knowledge of Microsoft Office (Excel & Word).
• Should be Excellent Knowledge of Stock Market Operations.