05 Mar 2026
CjfO
Company Secretary Associate
Mumbai
5-6 Years
SEBI – Compliance & Secretarial
Job Description
Role : Company Secretary Associate
Location : Mumbai
Qualification : CS
Experience : 5 to 6 year
Job Description :
• Review, prepare, and quality-check board and committee papers ensure completeness and compliance with agenda requirements. Maintenance and update of board and committee meeting calendar.
• Attend meetings and prepare minutes including action lists. Maintenance and update of board and committee meeting calendar.
• Drafting of ad hoc written resolutions.
• Prepare notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs). Drafting minutes of AGM and OGMs.
• Organizing of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client\'s legal advisors and notaries.
• Meeting attendance, acting as proxy holder, provision of the bureau.
• Collecting signatories in accordance with legal and regulatory requirements (board resolutions, annual accounts, minutes of meetings, legal documents etc.) Corporate governance assistance to the board / client, to ensure compliance with statutory and regulatory requirements. Assistance with domiciliation services rendered, including provision of registered office including mailbox monitoring.
• Preparing statutory filings and regulatory filing across EMEA (Luxembourg, Ireland, UK, Jersey and Guernsey).
• Recommend and/or initiate corrective action when service levels fall short of standard
• Ensure full functional understanding of (and compliance with) operational risk processes & controls. Identify and remediate any risk issues in accordance with internal risk policies
• Ensure that databases and document management systems are maintained in accordance with agreed procedures. Drive audit planning and co-ordination.
Location : Mumbai
Qualification : CS
Experience : 5 to 6 year
Job Description :
• Review, prepare, and quality-check board and committee papers ensure completeness and compliance with agenda requirements. Maintenance and update of board and committee meeting calendar.
• Attend meetings and prepare minutes including action lists. Maintenance and update of board and committee meeting calendar.
• Drafting of ad hoc written resolutions.
• Prepare notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs). Drafting minutes of AGM and OGMs.
• Organizing of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client\'s legal advisors and notaries.
• Meeting attendance, acting as proxy holder, provision of the bureau.
• Collecting signatories in accordance with legal and regulatory requirements (board resolutions, annual accounts, minutes of meetings, legal documents etc.) Corporate governance assistance to the board / client, to ensure compliance with statutory and regulatory requirements. Assistance with domiciliation services rendered, including provision of registered office including mailbox monitoring.
• Preparing statutory filings and regulatory filing across EMEA (Luxembourg, Ireland, UK, Jersey and Guernsey).
• Recommend and/or initiate corrective action when service levels fall short of standard
• Ensure full functional understanding of (and compliance with) operational risk processes & controls. Identify and remediate any risk issues in accordance with internal risk policies
• Ensure that databases and document management systems are maintained in accordance with agreed procedures. Drive audit planning and co-ordination.