Company Secretary, 5 to 10 years in Dhanbad

Job Description

• Report to the Chairman and often liaise with board members & others.
• Prepare agendas and papers for board meetings, committees, and annual general meetings and follow up on action points.
• Take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee / concern.
• Maintain statutory books, including registers of members, directors, secretaries and any others.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Pay dividends to shareholders and manage share option schemes opted by various shareholders.
• Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
• Monitor the administration of the companys pension scheme.
• Manage contractual agreements with suppliers and customers.
• Manage the office space and deal with personnel administration and company/staff insurance policies.
• Drive PR activities related to aspects of financial management.
• To ensure documentation for Bank Limits and Credit rating.