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30 Sep 2022


AVP or CM – Secretarial


12-15 Years

Company Secretary, SEBI, Secretarial compliance, Companies Act, Corporate Governance, Company Law

Job Description

Position: AVP or CM – Secretarial
Qualification: LLB, CS
Experience: 12 to 15 years
Location: Mumbai

Job Description:
Compliance under Companies Act
  • Oversee the process of record maintenance (statutory registers and disclosure database) and ensure that the necessary actions to comply with Companies Act are being initiated in timely manner and subsidiaries.
  • Approve the drafts for appointment, re-appointment of Directors, Managing Directors and other company law related matters.
  • Give final approval for filing of various forms on the MCA portal
  • Oversee the process of transfer of shares dividend payments to shareholders to ensure that it is done in timely manner and is law compliant.
Queries from internal departments and regulators
  • Draft replies to be given to queries of external regulators like SEBI, RBI, Parliament, RTI, Competition Commission, etc; Send the reply to them.
  • Advice the internal stakeholders on various queries related to Companies Act and SEBI Regulations.
Board, Shareholders, Committee level meetings
  • Plan the scheduling and logistics of the shareholder, board and Committee meetings.
  • Oversee the preparation of the Annual Report and its subsidiaries.
  • Prepare the agenda for the board, committee and shareholder meetings.
  • Guide internal departments on preparation of agenda notes and minutes.
  • To act as a Company Secretary of a Market Infrastructure Intermediary
  • To provide leadership assistance to the Group Company Secretary by reviewing and monitoring functioning
  • of the Secretarial department of subsidiaries including ensuring compliance of various applicable laws
  • To review policies and procedures to be followed by the Secretarial team and suggest amendments based on regulatory amendments
  • Communicate the resolutions passed in these meetings to the internal departments through circulars.
Secretarial Audit, Statutory Audit, Internal Audit & SEBI Inspection
  • Oversee that the audits are conducted in a smooth and timely manner.
  • Review and approve the corporate governance norms, compliance report to be sent to the audit committee on a quarterly basis.
  • Analyse the findings of the audit in order to initiate necessary actions for any incidents of non-compliance.
Amendments to Byelaws, Rules and Regulations (BRR)
  • Review and approve the proposal forwarded by manager for amendments of Byelaws, Rules and Regulations to be presented before the Board or Executive Committee (EC)
  • Monitor and oversee the timely publication of the draft amendments in the gazettes to invite comments from the public and initiate proper actions on any comments, if needed.
  • Review and submit the letters regarding the amendments to SEBI and follow up with SEBI for its approval of the amendments.
  • Review the circulars regarding amendments to be sent to the trading members after getting SEBI’s approval on the amendments.
Compliances including under SCRA
  • Prepare, Review periodic reports to be submitted to SEBI
  • Ensure applicable events are created in the Enterprise Compliance
  • Dashboard in a timely fashion.
  • Ensure applicable tasks required to be entered in the Enterprise Compliance Dashboard are correctly identified and recorded.
  • Monitor completion of tasks in a timely fashion.

30 September 2022


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