26 Jun 2025
jfJH
Assistant Company Secretary
Delhi
4-5 Years
Companies Act – Compliance & Secretarial, SEBI – Compliance & Secretarial, FEMA and RBI Compliances
Job Description
Role : Assistant Company Secretary
Experience : 4 to 5 Years
Location : Delhi
Qualification : CS
Job Description :
• Conduction of BM/AGM/EGM/Committee meetings
• Preparation and circulation of the Board Meeting Agenda
• Assisting in Organizing and conducting the Board Meetings
• Preparation of Minutes of BM of all companies
• AGM Meetings: Preparation and circulation of notice and related documents within the giventimelines to the shareholder of the Companies.
• Assisting in organizing and conducting the General Meetings of all group Companies
• Preparation of Minutes of AGM/EGM of 8 companies
• Maintenance of Statutory Records
• Preparation and updating of Statutory Registers of 8 Companies including Orissa SRC, Register includes, Maintenance of physical files related to all group companies
• Drafting of various resolutions as directed by the immediate senior
• Adherence to Companies Act 2013/ 1956
• Buy Back of the Securities and change of objects
• Preferential allotment and private placement
• Disclosure of Beneficial Interest with ROC
• Preparation of Board Resolution, List of Directors, Profile Sheet, beneficial declaration letter and other related documents.
• Arranging MOA and AOA, PAN No, address proof in the name of the Company,Certificate of Incorporation of the Company, Form DIR 12 signed by all Directors, ID & Address Proof of all the authorized signatories/Directors/Company Secretary, Photographs of the authorized signatories.
• Arranging certificate /valuation report /Financial statement from CA, Chartered Accountant
• Assisting in holding of Board Meetingfor altering AOA, considering buy back proposal, approving buy back price and notice of EGM
• Preparation of the Letter of Offer, EGM Notice and explanatory statement
• Assisting in holding the EGM to pass Special Resolution and Board Meeting for approval of Buy back
• Filing of E- Forms and draft Letter of offer with ROC
• Dispatching the Letter of Offer, acceptance/rejection letters to all the shareholders
• Assisting to make payment to the shareholders, extinguishing the share certificates, filing with ROC, maintenance of records and register for buy back
• Preparation of the list of proposed allotters to whom the securities to be issued under private placement
• Preparation of Private Placement Offer Letter /application form, Form MGT-14, GNL-2, PAS-5, PAS- 3, documents related to stamp duty, issue of share certificates
• Certification of the Form from PCS and Filing with ROC
• Comply with formalities w.r.t Unclaimed/unpaid Dividend and filing Form 5INV of all 18 SRCs
• Follow up with the ROC for technical e filing issues related to the Forms
• Preparation of AGM Notice, Directors Report and other related documents, Annual Return of all SRCs, Form AOC-4 and MGT-14
• Co-ordinating with consultants (practising company secretaries) for compliance certificates and other routine
• Liaison with the Authorised Dealer/RBI in respect of FC-GPR
• Liaison with the office of the SDM Court for obtaining Stamp Duty paid certificate etc.
• Executing the Share Transfer Deeds and Certificates in respect of Exiting external investors from SRC\'s
• Arranging Stamps from Gol Daak Khaana, pasting the same on forms
• Managing the share tradingrounds of the COC’s withinthe given timeframe including issue of share certificates, completion of share transferformalities, making entriesin register.
• Splitting Share Certificate/Issue pf Jumbo /Duplicate share certificate
• Resolving issues relating to share transfer, payment and also arranging the transfer deeds for different SRCs to execute the trading.
• Ensure compliance of FEMA w.r.t Foreign Liabilities and Assets
• Liaison with RBI / authorised dealers in case of foreign Remittance including obtaining FIRC, KYC, registration number from RBI
• To ensurethat allotment of shares is made withinprescribed time with filing of Form FCGPR with certificate from PSC /PCA
• Liaison with Authorised Dealers and RBI in resolving the pending issues w.r.t FC-GPRS filed by the SRC\'s and getting the acknowledgement of the same
• Research work under Companies Act 2013
Experience : 4 to 5 Years
Location : Delhi
Qualification : CS
Job Description :
• Conduction of BM/AGM/EGM/Committee meetings
• Preparation and circulation of the Board Meeting Agenda
• Assisting in Organizing and conducting the Board Meetings
• Preparation of Minutes of BM of all companies
• AGM Meetings: Preparation and circulation of notice and related documents within the giventimelines to the shareholder of the Companies.
• Assisting in organizing and conducting the General Meetings of all group Companies
• Preparation of Minutes of AGM/EGM of 8 companies
• Maintenance of Statutory Records
• Preparation and updating of Statutory Registers of 8 Companies including Orissa SRC, Register includes, Maintenance of physical files related to all group companies
• Drafting of various resolutions as directed by the immediate senior
• Adherence to Companies Act 2013/ 1956
• Buy Back of the Securities and change of objects
• Preferential allotment and private placement
• Disclosure of Beneficial Interest with ROC
• Preparation of Board Resolution, List of Directors, Profile Sheet, beneficial declaration letter and other related documents.
• Arranging MOA and AOA, PAN No, address proof in the name of the Company,Certificate of Incorporation of the Company, Form DIR 12 signed by all Directors, ID & Address Proof of all the authorized signatories/Directors/Company Secretary, Photographs of the authorized signatories.
• Arranging certificate /valuation report /Financial statement from CA, Chartered Accountant
• Assisting in holding of Board Meetingfor altering AOA, considering buy back proposal, approving buy back price and notice of EGM
• Preparation of the Letter of Offer, EGM Notice and explanatory statement
• Assisting in holding the EGM to pass Special Resolution and Board Meeting for approval of Buy back
• Filing of E- Forms and draft Letter of offer with ROC
• Dispatching the Letter of Offer, acceptance/rejection letters to all the shareholders
• Assisting to make payment to the shareholders, extinguishing the share certificates, filing with ROC, maintenance of records and register for buy back
• Preparation of the list of proposed allotters to whom the securities to be issued under private placement
• Preparation of Private Placement Offer Letter /application form, Form MGT-14, GNL-2, PAS-5, PAS- 3, documents related to stamp duty, issue of share certificates
• Certification of the Form from PCS and Filing with ROC
• Comply with formalities w.r.t Unclaimed/unpaid Dividend and filing Form 5INV of all 18 SRCs
• Follow up with the ROC for technical e filing issues related to the Forms
• Preparation of AGM Notice, Directors Report and other related documents, Annual Return of all SRCs, Form AOC-4 and MGT-14
• Co-ordinating with consultants (practising company secretaries) for compliance certificates and other routine
• Liaison with the Authorised Dealer/RBI in respect of FC-GPR
• Liaison with the office of the SDM Court for obtaining Stamp Duty paid certificate etc.
• Executing the Share Transfer Deeds and Certificates in respect of Exiting external investors from SRC\'s
• Arranging Stamps from Gol Daak Khaana, pasting the same on forms
• Managing the share tradingrounds of the COC’s withinthe given timeframe including issue of share certificates, completion of share transferformalities, making entriesin register.
• Splitting Share Certificate/Issue pf Jumbo /Duplicate share certificate
• Resolving issues relating to share transfer, payment and also arranging the transfer deeds for different SRCs to execute the trading.
• Ensure compliance of FEMA w.r.t Foreign Liabilities and Assets
• Liaison with RBI / authorised dealers in case of foreign Remittance including obtaining FIRC, KYC, registration number from RBI
• To ensurethat allotment of shares is made withinprescribed time with filing of Form FCGPR with certificate from PSC /PCA
• Liaison with Authorised Dealers and RBI in resolving the pending issues w.r.t FC-GPRS filed by the SRC\'s and getting the acknowledgement of the same
• Research work under Companies Act 2013