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30 Sep 2022


Deputy Manager–Secretarial


2-3 Years

Companies Act, SEBI, LODR, Corporate Governance, Compliance, Secretarial compliance, Secretarial Standards, Company Secretary

Job Description

Position: Deputy Manager–Secretarial
Qualification: LLB, CS
Experience: 1 to 3 years
Location: Mumbai

Job Description:
Key Responsibility
Compliance under Companies Act
  • Prepare and file forms, returns, and reports etc. as per provisions of Companies Act.
  • Maintain the statutory registers to comply with the provisions of Companies Act
  • Prepare drafts for appointment, re-appointment of Directors/ Managing Directors and other company law related matters.
  • Coordinate for obtaining mandatory declarations from directors or annual disclosures mandated by Companies Act.
  • Prepare drafts in the required formats to intimate the change in directorships .
  • Coordinate to update the Digital signatures used for official correspondence and communication.
Queries from internal departments and regulators
  • Draft the reply to the queries from internal departments and regulatory bodies i.e. SEBI, RBI, etc. and forward to superiors for review.
Board, Shareholders, Committee level meetings
  • Coordinate and prepare the schedule for the board, committee and shareholder meetings.
  • Convening and conduct of board, committee and shareholder meetings, preparation of draft minutes of the meeting, ensuring compliance with Secretarial Standards
Secretarial Audit, Statutory Audit, Internal Audit & SEBI Inspection
  • Furnish required data to the auditors for the purpose of the audits.
  • To support and its subsidiaries maintain compliance with Companies Act, SCRA, IPR & corporate governance norms through proper reporting
  • Filing of information, coordination for board, committee and shareholder meetings, coordination for amendment of byelaws, rules & regulations and coordination for registration/ renewal of registration of trade and service marks.
Compliances under SEBI (LODR) Regulations, 2015
  • Ensure compliance of Disclosure and Corporate Governance norms on an ongoing basis
  • Prepare drafts of various disclosures required to be made in the
  • Company’s website, Annual Report & in other documents, issue of advertisement in Newspapers, etc.
  • Prepare report on compliance of Disclosure and Corporate Governance norms to obtain the certificate from PCS for submission to SEBI.
Compliances under SCRA, SECC Regulations and Code of Ethics
  • Collate information required for submission of various reports, certificates, etc. required to be submitted to SEBI
  • Coordinate for obtaining the quarterly and annual disclosures on code of ethics from the Directors

30 September 2022


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