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24 Nov 2022


Company Secretary


4-5 Years

Companies Act, FEMA, Company Secretary, Corporate Governance, Post AGM Compliances, Company Law, SEBI

Job Description

Position: Company Secretary
Qualification: CS
Experience: 1 year preferred
Location: Mumbai

Job Description
Key Responsibilities:
  • Organizing, Conducting Board, Committee meetings and annual, extraordinary general meetings (AGMs, EGMs), as per the Companies Act 2013 (including minimum prescribed board meetings in a year)
  • Preparation and Circulation of Board, Committee meeting minutes within prescribed timeline.
  • Circulation of notice and agenda for Board, Committee meeting along with annexure within timelines (except Board, Committee meeting held on shorter notice).
  • Issuance of Securities (Shares, Debentures) and compliance with Companies Act, RBI and FEMA.
  • Maintaining and updating relevant statutory books, including registers of members, directors and secretaries i.e. required under Companies Act on timely basis.
  • Dealing with correspondence, collating information, and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
  • Contributing to meeting discussions as and when required.
  • Timely filing of intimation, returns of foreign inward remittance to AD, RBI, and any other relevant authorities.
  • Coordinating with external parties such as advisers, consultants, lawyers, and auditors and providing necessary documents and information.
  • Paying dividends if Board’s recommendation is approved by the Shareholders and managing share option schemes.
  • Application for ISIN, Demat a/c opening or closing.
  • Dematerialization and Rematerialization on securities.
  • Informing the Board, Committee members well in advance about attendance requirement under Companies Act or any other applicable Laws.
  • Provide support to other teams during mergers, acquisitions or for completion of transaction(s).
  • Ensure that all notifications related to Board, Committee members, management are issued within the regulatory periods, as applicable.
  • Monthly, Quarterly MIS for secretarial compliance.
  • Assisting in due diligence for corporate matters for potential acquisition targets.
  • Obtaining compliance certificate from practicing company secretary as required by lenders
  • Annual filings with MCA/ROC, RBI, and other authorities.
  • Guide team members in their task on regular basis.
  • Handling certain activities related to proposed merger of group companies.

24 November 2022


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