Company Secretary, 4 to 8 years in Chennai

Job Description

• Maintaining accurate corporate records, including board resolutions, policy documents, and statutory filings.
• Organizing and facilitating board meetings, including preparing agendas, issuing notices, and recording accurate minutes.
• Managing shareholder communications, organizing annual general meetings (AGMs), and handling shareholder inquiries.
• Drafting, reviewing, and managing contracts and agreements to ensure they are legally sound and industry-compliant.
• Assisting in the development and enforcement of internal policies and procedures to ensure legal and regulatory compliance.
• Preparing and filing regulatory reports with authorities like the Ministry of Corporate Affairs (MCA), including annual returns and financial statements.
• Staying updated on changes in laws and regulations and advising the board and management on necessary actions.
• Acting as a liaison with external legal advisors to address legal correspondence and resolve issues.
• Providing training to board members and employees on corporate governance, compliance, and legal obligations.
• Coordinating with internal and external auditors to ensure compliance with auditing standards and addressing any audit findings or recommendations.
• Identifying and assessing legal and operational risks, and working with management to implement risk mitigation strategies.
• Supporting strategic planning by ensuring that initiatives align with legal and governance frameworks.
• Promoting ethical standards within the company and managing whistleblowing mechanisms to address unethical behavior or compliance issues.
• Ensuring compliance with the Companies Act, 2013, and other relevant laws and regulations affecting the production industry.
• Maintaining statutory registers, such as those for members, directors, and shareholders.

• Should have a minimum of 4 years of experience in the relevant field.
• Proven ability to organize board meetings, prepare agendas, and record minutes.
• Ability to handle legal correspondence and issues with external advisors.
• Skilled in identifying legal and operational risks and implementing mitigation strategies.
• Strong skills in managing shareholder relations and providing corporate governance training.

• Attractive and competitive pay based on experience.
• Comprehensive health insurance for an employee and family.