Company Secretary, 4 to 7 years in Gurugram

Job Description

• Application and Documents Preparation for Employee VISA
• Application and Documents preparation for Other VISAs including Monthly Extension, Exit permits
• Status of applied application and keep track on it, Track of VISA Certificates, Track of Employment VISA
• Updation the VISA Tracker for smooth function
• Preparaing of format of Director Disclosures of form MBP 1 and DIR 8 for Directors
• Maintenance of the documents and keeping records of the same.
• Assisting in preparation documents for Appointment and resignation of a Director and KMPs
• Assisting in preparaing documents for appointment of Auditors in the Company
• Liasioning with Bureau of Investment Promotion, Rajusthan for Stamp Duty Exemption Certificate
• If all or any of the books of account referred above and other relevant papers are kept at other place in India as decided by the board of directors, then the company, (Form AOC-5 )
• Liasioning with Haryana State Industrial and Infrastructure Development Corporation with respect to Auction of Property in Gurgaon, Manesar or other places
• Liasioning with Rajasthan State Industrial Development and Investment Corporation w.r.t Ghiloth Property
• Contact with State Government Department for Benefits which a Company can have in setting up of Industry.
• Preparaing the Content of Board report and attached statutory documents and attachments
• Assisting in preparaing and finalisation of Form MGT 9, Notice alongwith List of Shareholders of all companies
• Review and finalisation of draft documents with latest updated and amendments in the existings laws
• Reviewing the Financial Statements - Balance Sheet, P&L etc of all Companies and Form MGT 8
• Maintaining the soft scan data documents of annual filing
• Keep tracking on filing of Annual Filing Forms including AOC 4, AOC (CFS), AOC - XBRL, MGT 7, AOC 1
• Review the Contract Manufacturing Agreements for the manufacturing across India
• Cordinating with the Legal team of Manufacturers
• Preparaing the Addendums for Contract Manufacting Agreements to add the products in existing agreements
• Preparaing and reviewing of other Commercial Agreements including Export Agreement, Licenses Agreements etc.
• Finalisation of documents for foreign remittance and finalisation
• Signing and other requsiites work for filing the documents with RBI as well as MCA
• Cordinating with CA Office for Filing of requisite forms to ROC for offer and allotment
• Cordinating with CA Office for printing of Share Cerification and ensure correctness thereof
• Review and Finalisation of Documents for RBI Compliance - FC-GRP
• Assitance in Annual Filing with RBI Filing - FLAs
• Due diligence and Notices before/After acquiring the commercial properties
• Preparaing and finalisation of application for allotment and application under Auction
• Reviewing and finalisation of Agreement/Deed for registration of property
• Payment terms and all other related works
• Registration of Property
• Maintainence the all documents and records including scanning and records
• Preparation of Draft policies, letters and formats therein
• Approval and coordination for approval
• Presentation and Explanation to Employees, if required
• Assisting in Preparaing and filing of Form MGT 14 including attachments
• Assisting in filing MSME Return and cordinating with Accounts for the same.
• ROC Form STK 2 for Closure of Company, LLP
• ROC Form CHG 1 (Any secured loan taken by the Company)
• Assisting in preparaing and filing of Form BEN 2 including attachments
• Assisting in filing DPT 3 and cordinating with Accounts for the same.
• Preparation and Filing of Other form for other group companies
• Preparation of required official letters, declarations which required to file with Government Authorities, Ministries Offices, Banks, Plants, Customs, etc.
• Advisory on Labour Laws, drafting Replies and assisting HR with drafting of other Legal Company Policies
• Preparation of requisite Letters for Other Stake holders including Vendors like Airtel etc.
• Finalisation of Documents w.r.t issuance and transfer of equity Shares
• Signing and sending of Share Allotment Documents to CA office for filing
• Assisting in filing the ROC forms includes Return of Allotment PAS -3
• Transfer and Transmission of Securities (Share Transfer Stamp @ 0.25% of consideration)
• Reviewing the existing law with amended provisions w.r.t Transfer of Shares under Companies Act.
• Preparing and arraging the duly filed and execution of Share Transfer Deed
• Update the Registers and maintaining records of the same.
• Fixation of Day, date, time and Venue of Board Meetng with Board availablity, Fixation of Agenda and manner for the proposed matter, agenda item, Circulation of agendas to all directors
• Conduct the meeting and participation in meetings
• Preparation of requiste documents including Authority Letter and/or resolutions
• Preparation of Draft Minutes and circulation to Directors
• Finalization, Signing and circulation of minutes
• Preparation of Certified True Copy of Resolution
• Preparing and maintaining Board Meeting tracker
• Preparaing and Finalisation of Contractors\' Agreement for New Office
• Cordinating with Builders and Maintenance Agency at New Office
• Coordinating with other stakeholders including vendors, designers etc.
• Draft of lease deed for guest houses, offices, warehouses, etc
• Finalisation of lease deeds including Communication with Lessors, as and when required
• Draft of Vacantion Letters
• Assisting and finalisation of documents w.r.t alteration of Memorandum of Association and Article of Association
• Assisting in change in Authorised Share Capital of the Company
• Assisting in change in Other Clauses of MOA including name, Objective etc
• Assisting in Change in regsitered office of the Companies (Delhi to Gurgaon)
• Updating Management for Compliance with Section 188 provisions Related Party Transaction
• Updating Management forCompliance Section 135 provision - Corporate Social Responsibility
• Public Inspection of Companies MCA Work
• Compliance with Secretarial Standards issued by ICSI for Board and Shareholders\' Meeting
• Ensure the atleast Two Board Meetings of Every Company till 30.09.2021
• Assisting in allotment of DIN to a new proposed diirector
• Maintaining the Statutory Registers, records after 01.04.2021
• Web based Form DIR 3 KYC (Every Director having an APPROVED DIN)
• ROC – Form DIR 12 (Appointment & resignation of Director & KMP)
• ROC – Form ADT 1 (Appointment/Re-appointment of Statutory Auditors)
• E-Form DIR 3 KYC
• Keep tracking on credientials of directors and their KYC
• Updating Directors Credientials by filing E form DIR 6
• Incorporation or Closure of Companies including preparation of documents and approval of Ministry of Corporate Affairs
• Preparation and filing of required official letters, declarations, etc. with Government Authorities, Offices, Plants etc.
• Arranging and Fixation of Meetings with Vendors, government bodies, statutory Authorities etc.
• Finalisation of Documents, received from the CAs office for filings
• Assisting in Statutory Audits of the Companies.
• Maintaining compliance of the current and new rules and regulations for all the group companies
• Assisting with company`s intellectual property portfolio protection
• Attending court hearings, providing required docs and conducting the process for any possible group company cases
• Advising company during any possible sale/purchase of land, residential or commercial properties
• Assist with Mr.Sadullo during international trade mark filing, current status observation and settlement of related TM issues in India
• Maintaining file of total of opposed and rejected TMs with our lawyers, push for their statuses and assist with Mr.Sadullo for their processes
• Maintaining of MIS of Legal department
• Preparation and filing of applications for renewal/extension of Drug License, IEC, Pharmexcil, etc. for group companies
• Preparation and filing for certificate and/or licenses/registration/renewal/extension before Gov.authorities for all group companies
• Following time bounded compliance of companies act and other related laws like RBI, FDI, FEMA, legal drafting, etc.
• Keeping up to date with any regulatory or statutory changes and policies that has to be applied in the organization

• Health Insurance
• PF benefits
• Professional development opportunities
• Vibrant and inclusive company culture