Company Secretary, 3 to 6 years in Noida

Job Description

• Convene and administer annual general meetings (AGMs), including agenda preparation, minute-taking, and managing meeting correspondence.
• Organize board meetings, ensuring all logistical details are handled efficiently.
• Maintain statutory books, including registers of members, directors, and shareholders.
• Advise directors and senior leadership on corporate governance matters, ensuring compliance with regulations.
• Keep abreast of regulatory changes and policies that may impact the organization.
• Serve as a key point of contact for the board, communicating regularly with directors and stakeholders.
• Facilitate effective communication between the board, committees, senior management, and shareholders.
• Provide legal, financial, and strategic advice during and outside of meetings.
• Liaise with external professionals, including auditors and legal advisors, to ensure compliance and governance standards are met.
• File necessary documents with Companies House, including annual tax returns and audit reports.
• Monitor significant changes in share capital, administration, or registered address and report accordingly.
• Develop and oversee systems to ensure compliance with legal and statutory requirements.
• Pay dividends, manage share option schemes, and participate in share issues, mergers, and takeovers.
• Support the MD in fostering an efficient and effective board environment, including assisting with the preparation of briefing materials and reports.
• Provide thoughtful administrative assistance to the MD, such as scheduling meetings, managing correspondence, and maintaining confidential files.
• Serve as a liaison for the MD, helping to coordinate communication and follow-ups with internal and external stakeholders.
• Assist in project management and support strategic initiatives as guided by the MD.
• Help and create presentations and other materials for the MD and the board, ensuring clarity and impact.

• Must hold a Company Secretary qualification.
• LLB would be preferred.
• 4-6 years of relevant experience in corporate governance and executive assistance.
• Excellent verbal and written communication skills.
• Strong commercial awareness and meticulous attention to detail.
• Proven ability to work well under pressure and manage multiple tasks.
• Strong interpersonal skills with the ability to collaborate with all levels of staff.
• Knowledge of relevant laws and finance.
• Proficiency in relevant software and applications.
• Ability to take initiative and work flexibly.
• Diplomatic approach with confidence in supporting high-profile staff and board members.
• Discretion and integrity in handling confidential information.