Company Secretary, 2 to 6 years in Mumbai

Job Description

• Ensure compliance with the Companies Act, securities laws, and other relevant regulations (e.g., Listing Rules, Corporate Governance Codes).
• Advise the board of directors on their legal and governance responsibilities and keep them informed about changes in legislation and regulations.
• Ensure the company complies with statutory filing requirements, including annual returns, financial statements, and meeting minutes.

• Organize and attend board meetings, preparing agendas, resolutions, and minutes.
• Provide legal and regulatory guidance during board meetings and shareholder meetings, ensuring all decisions are recorded accurately.
• Assist in the preparation of reports for shareholders and coordinate the annual general meeting (AGM) or extraordinary general meetings (EGM).
• Facilitate communication between the board and shareholders, ensuring proper channels for shareholder engagement.

• Maintain the companys statutory registers (e.g., register of directors, shareholders, charges) and corporate records.
• Safeguard the integrity of the company’s governance documentation and ensure it is up-to-date.
• Maintain and manage the company’s legal and corporate documents, including company constitutions, agreements, and other legal records.

• File statutory documents with the relevant authorities (e.g., Ministry of Corporate Affairs, Securities and Exchange Commission).
• Ensure that all required corporate governance disclosures and regulatory filings are completed in a timely manner.
• Oversee the preparation and filing of annual financial statements, ensuring compliance with accounting and auditing standards.

• Advise the board on corporate legal matters, including mergers, acquisitions, and corporate restructuring.
• Provide support on corporate risk management by identifying legal risks and compliance gaps.
• Liaise with external legal advisors and auditors on corporate matters when necessary.

• Advise on corporate structuring, business ethics, and compliance with internal policies and code of conduct.
• Support senior management in ensuring that corporate strategies align with governance best practices.
• Ensure that the company’s operations and corporate structure comply with regulatory requirements and industry standards.

• Assist in managing relationships with shareholders, ensuring proper communication and understanding of shareholder rights.
• Manage the process of share issuance, transfers, and other shareholder-related matters.
• Handle communication with external stakeholders, such as regulatory bodies, investors, and auditors.

• Education:
• A professional qualification in Company Secretaryship (e.g., ACS, FCS) from the Institute of Company Secretaries of India (ICSI), or equivalent professional body.
• A law degree or additional legal qualifications are advantageous.
• Experience:
• Minimum 3-5 years of experience as a Company Secretary or in a corporate governance role.
• Experience working with the board of directors and in managing corporate legal affairs.
• Skills:
• Excellent knowledge of corporate laws, regulatory requirements, and governance standards.
• Strong written and verbal communication skills, with the ability to prepare reports, agendas, and legal documents.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and ideally familiar with governance software or tools.
• Personal Attributes:
• High level of integrity, professionalism, and attention to detail.
• Strong organizational and multitasking abilities.
• Ability to work under pressure and handle sensitive information discreetly.