Company Secretary, 2 to 6 years in Mumbai

Job Description

• The Senior Associate will have responsibility as part of a team for the delivery of services (to include scheduling meetings, preparing board packs, preparing minutes, maintaining entity registers and records) to India Management
• This will include delivering KPI s and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business
• Additionally, it will also include exposure to global secretarial compliance and will undertake a role within the Corporate Secretary team for the Irish Management Company
• All employees are expected to demonstrate core competencies as outlined below
• The role of Team Lead - Audit Oversight Offshore has unique requirements and duties; however, these responsibilities are to be executed within the organization s framework of core values
• It is expected all employees to be high performing, self-motivated, learners and leaders

• Provide the delivery of service to the Management Company as aided by the team;
• Organise board and committee meetings;
• Prepare board papers, board meeting documentation, attend and minute meetings;
• Review and oversee the preparation of documents, board packs, minutes, and resolutions by junior team; members in order ensure appropriate standards are maintained;
• Prepare, finalise, and management of resolutions and other corporate documentation;
• Assist in the compilation and preparation of management information as and when required;
• Display an in-depth understanding of India corporate governance practices and regulatory filing requirements and keep abreast of all regulatory changes;
• Display keen attention to detail and excellent communication skills;
• Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;
• Ensure client files and corporate records are maintained and updated appropriately;
• Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific;
• Liaise professionally and effectively with management, entity boards and senior staff;
• Maintain and update corporate records (to include the use of Diligent Entities and Board Intelligence);
• Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines; and
• Promote team building and communication within the organization to ensure cohesive approaches and organizational culture.

• The ideal candidate will have at least three years company secretarial experience in the funds/financial sector and will have completed their grad ICSI qualification.
• They will thrive in a fast-paced environment and should have experience supporting other team members.
• They should also have exceptional attention to detail and must be adept at building professional working relationships with senior management and clients.

• ICSI qualified with Membership number

• Coordinating with the Global Corporate Secretary team to undertake a role within the Corporate Secretary team for the Irish Management Company.
• Ensure client files and corporate records are maintained and updated appropriately;
• Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific;
• Be able/willing to take on additional duties as and when required