Company Secretary, 2 to 5 years in Delhi

Job Description

• Ensure full compliance with secretarial matters at all times.
• File and report information to ROC, MCA, Custodians, RBI, and other applicable authorities.
• Conduct board meetings, committee meetings, Independent Director meetings, and shareholder meetings as per prevailing acts and regulations.
• Prepare and file reports, returns, forms, compliance certificates, and documentation for all subsidiary companies according to the Companies Act, MCA, RBI, and other laws.
• Handle due diligence processes for raising funds via equity or debt.
• Maintain a thorough understanding of RBI regulations applicable to the company\'s operations.
• Ensure timely filing of necessary reports and documentation as per RBI guidelines.
• Collaborate with relevant stakeholders to address regulatory concerns or queries from the RBI.
• Maintain statutory registers as per the Companies Act of 2013.
• File returns, forms, and annual financial results as per the Companies Act with ROC.
• Prepare documentation for the issue, allotment, alteration, transfer of shares, and payment of stamp duty.
• File applications for changes in company name, object clause, directorship, MOA, and AOA.
• Represent, liaise, and coordinate with stock exchanges, depositories (NSDL, CDSL), MCA, ROC, RBI, RD, NCLT, and Registrar of Stamp Duty on behalf of the company.
• Assist in the formation of new companies and conversion of companies.
• Liaise with legal counsel and external parties to finalize agreements and contracts.
• Assist in the preparation of financial reports in accordance with disclosure requirements.
• Coordinate with finance and accounting teams to gather necessary data and information for reporting purposes.
• Prepare notices, resolutions, and agendas for board meetings and annual general meetings (AGMs, EGMs).
• Contribute to meeting discussions as required and advise members on the legal and governance implications of proposed policies.
• Handle legal and secretarial compliances of deemed public companies and their subsidiaries.
• Draft various Memoranda of Understanding (MOUs), Letters of Authority, Indemnity Bonds, Powers of Attorney, Undertakings, and Affidavits.

• Qualified CS with minimum of 2 years of experience
• Sound secretarial knowledge with the ability to analyze and implement various notifications and their implications
• Working knowledge of accounts and legal matters
• Excellent written and verbal communication and interpersonal skills.
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects. Ability to participate in and facilitate group meetings.