Company Secretary, 1 to 4 years in Hyderabad

Job Description

• Ensure Adherence: Ensure the company complies with relevant laws, regulations, and corporate governance standards.
• Monitor Changes: Stay updated on regulatory changes and advise the board and management on necessary adjustments to maintain compliance.

• Board Meetings: Organize and facilitate board and committee meetings, including scheduling, preparing agendas, and recording minutes.
• Documentation: Prepare and file statutory documents and ensure they are submitted on time, such as annual returns and financial statements.
• Corporate Records: Maintain and manage the companys statutory registers, including the register of members, directors, and charges.

• Communication: Serve as the primary point of contact between the company and its shareholders, addressing their inquiries and concerns.
• General Meetings: Organize and manage Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including the preparation of resolutions and proxy forms.

• Legal Counsel: Provide legal and regulatory advice to the board and management on various matters, including corporate structuring, contracts, and corporate governance.
• Compliance Audits: Conduct regular compliance audits to identify and address potential legal and regulatory risks.

• Regulatory Filings: Prepare and file necessary documents with regulatory authorities, including annual returns, changes in company structure, and disclosures.
• Record Keeping: Ensure accurate and timely maintenance of company records and documentation, such as articles of association and shareholder agreements.

• Develop Policies: Assist in the development and implementation of company policies and codes of conduct.
• Enforcement: Monitor adherence to ethical standards and company policies, and handle any breaches or violations.

• Risk Identification: Identify and assess potential compliance risks and develop strategies to mitigate them.
• Reporting: Report on compliance issues to the board and recommend corrective actions.

• Employee Training: Organize and conduct training sessions for employees and directors on legal and compliance matters.
• Awareness Programs: Implement programs to raise awareness of regulatory requirements and best practices.

• Regulatory Interaction: Act as the liaison between the company and regulatory bodies, handling inquiries and compliance issues.
• Inspection Coordination: Coordinate and manage regulatory inspections or audits.

• Support Transactions: Provide compliance support for corporate transactions, such as mergers, acquisitions, and restructurings.
• Due Diligence: Oversee due diligence processes and ensure compliance with relevant regulations during transactions.

• Data Management: Ensure compliance with data protection regulations, including the GDPR or relevant local data protection laws.
• Secure Records: Implement measures to protect sensitive company information and maintain confidentiality.

• Educational Background: Typically, a degree in law, business administration, or a related field. A professional qualification (e.g., Company Secretary certification) is often required.
• Knowledge of Regulations: In-depth knowledge of corporate laws, governance standards, and industry regulations.
• Attention to Detail: Strong organizational skills and attention to detail to manage compliance-related tasks accurately.
• Communication Skills: Excellent written and verbal communication skills to effectively interact with board members, regulators, and shareholders.